The Calendar gives you a convenient, visual way to manage your property. Create new reservations, assign guests to rooms, change arrival dates, block or hold dates, and much more.
Legend
Before we begin, take a quick look at the calendar's legend to understand what the different symbols and colors on the calendar mean. Next, we'll see examples of how these appear on your calendar.
Legends Descriptions
Color Coding & Statuses
| Color Coding | Status |
|---|---|
| Solid green bar | In-House |
| Solid light blue bar | Confirmed |
| Solid pale teal bar | Confirmation Pending |
| Solid dark gray bar | Checked Out |
| Solid red bar | Out of Service |
| Solid medium blue bar | Courtesy Hold |
| Solid light gray bar | Blocked Dates |
| Solid light blue bar with a black diagonal line through the center | Split Accommodation |
| Solid light pink bar | Accommodation Blocks |
| An infinity symbol (linked loops) | Shared Accommodations |
| A yellow circle icon | Notes |
| A red circle icon | Outstanding Balance |
| A red star/asterisk icon | Needs Inspection |
| A black padlock icon | Locked Assignment |
| A black plus sign (+) | Group Accommodation |
| A dashed blue rectangular outline | Allotment Block |
Calendar Day View
Each day on the calendar grid displays a summary of your property's status. Below is a breakdown of what each value and icon represents:
| Item | Description |
|---|---|
| Header (Top Gray Bar) | Displays the Month and Year (e.g., Dec 2024). |
| Group Allotment (Gray Oval) | The fraction (e.g., 6/20) represents the number of rooms assigned to a group allotment versus the total rooms. |
| Unassigned Accommodations (Blue Oval) | The number in the blue bubble indicates bookings that have not yet been assigned to a specific room. Clicking this will open the assignment tool. |
| Date & Day | Shows the day of the week and the date (e.g., TUE 31). |
| Occupancy Percentage | The percentage shown below the date (e.g., 15%) indicates the total occupancy for that specific day. |
| Inventory | The standalone number (e.g., 20) represents the total number of rooms available in your inventory. |
| Rate | The currency value at the bottom (e.g., $100.00) is the base rate for that day. Clicking this value allows you to change the rate directly. |
Introduction
The calendar has a lot of features and information displayed at once. Here is a quick summary of some key areas.
- Assignments menu: This is where you assign reservations to rooms. Click on any number above a date to do this.
- Jump to a specific date on your calendar.
- Quickly find a specific room.
- Modify availability on the calendar:
- Allows you to add a new reservation, block dates, create a courtesy hold, or mark a room as out of service.
- These actions can also be done directly on the calendar.
- Today - To jump back to today's date.
- Click All Room Types to switch views.
- The legend button will open a guide showing what the different symbols mean.
Use your browser zoom option to see more days on the Calendar screen.
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