Cloudbeds Reports

Mariia Korostashevych

Updated July 18, 2024 11:22

Cloudbeds Reports are ready-to-use reports with preselected columns and filters that can be exported as they are. They cannot be edited or deleted.

There are 6 different types of reports: Financial, Guests, Reservations, Occupancy, Payment, and Invoices. The report list can vary by country and region, as well as the Cloudbeds package.

Cloudbeds believes every lodging business is unique. We offer tools for all sizes and budgets to help you establish and grow your business. Reach out to our dedicated team for more information on each available package. Not yet a Cloudbeds customer? Access our Pricing Guide and schedule a demo.

Access

By default, the property owner has access to Data Insight. Other users must be granted permission within Roles. Learn more: Roles and Permissions

Click Menu and go to Reporting
Select Cloudbeds Reports

How to find and use a report

If you are looking for a specific kind of report, use the search bar and the Report Type filters to narrow down the results.

Report Types: The report type controls the scope of data available in the report. Select one or more from the list: Financial, Guests, Reservations, Occupancy, Payment, Invoices.

Select how many entries to show at once
Click the sign (>) to reach the next page and check other reports
Open the report by clicking the report title

The Table Outline and Filters are already prefilled to pull the data based on your chosen report.

The red circle on the filter icon reflects the number of filters applied to the report.

View the data in the report generated.
When the Total toggle is ON, the metrics will be calculated for the group row fields, and the subtotals will be provided. Subtotal metrics will be displayed at the bottom of the table.
When the Details toggle is ON, the report will display the detailed list of records of the summarized table.
When the Transpose toggle is ON, the data will rotate from the rows to the columns and vice versa. This function is only available if the Details toggle is OFF—when the Details toggle is ON, the Transpose toggle will be greyed out and unclickable.
Auto-refresh.
Run or generate the report.
Click Save As to make a copy and customize the report.
Click the ellipsis icon to Export.

How to make a copy and customize (Save As function)

Create a new report by using one of the Cloudbeds Reports. You can add or remove columns and filters from the report.

This function is available only to Cloudbeds Insights pilot properties and their users.

Select Save As (make a copy).
Add a new Report Name.
Select a folder to save the report.
Type one or more tags inside the field. Every time you type a tag, end it with a comma (,) (example: reservations,).

Make sure the tag appears in blue — it means that it was successfully added to the field.

Update the description (if needed).
Click Create.

Customize the report by adding or removing the fields in Table Outline or modifying the Filters.

Learn more:

Once you finish creating your report:

Drag and drop the fields to re-organize them.
Remove the selected columns/rows or columns groups by clicking on the x icon.

Sort the results — applicable in the detailed view and with columns only. You can toggle between ascending and descending by clicking on the ellipsis in the headers.

Click on Save.

The report with the added tags will be created and saved in the selected folder on the Saved Reports page.

You can schedule when a report is run and automatically sent to your inbox at any time (daily, weekly, or monthly) by adding a subscription. Follow the instructions here: Cloudbeds Insights - How to Add a New Subscription (Scheduling)