| Purpose | Customize what information appears on your New Calendar, how the Calendar looks, and how common mouse, search, drag-and-drop, and keyboard interactions behave. |
| Best for | Front Desk, Manager/GM, and Admin users who want a personal Calendar view and interaction setup. |
| Use this when | You want to show or hide Calendar information, change colors or layout, adjust click and drag behavior, customize room search, change keyboard shortcuts, or reset your personal Calendar settings. |
| Requirements | Access to Calendar Settings in Calendar (New). Calendar settings are saved per user, so your changes do not change another staff member's Calendar preferences. |
| Expected result | Your New Calendar reflects the display, appearance, behavior, and keyboard preferences selected for your user profile. |
Introduction
The New Cloudbeds Calendar lets each user customize their own Calendar experience. These preferences are personal, so staff members working on the same property can use different views, layouts, and interaction settings without changing one another's Calendar setup.
Calendar Settings are organized into three tabs: Display, Appearance, and Behavior. Use Display to control which operational information appears, Appearance to change the visual layout and reference the Calendar Legend, and Behavior to change how clicks, searches, drag-and-drop actions, and keyboard shortcuts work.
Table of contents
- Who this affects and how
- Open Calendar Settings
- Choose what information appears
- Change the Calendar appearance
- Change Calendar behavior
- Reset your Calendar settings
- Calendar Settings FAQ
Who this affects and how
Calendar Settings are personal, but different roles may use them for different operational needs. Use the table below to identify the settings most relevant to your work.
| Role | What to know |
|---|---|
| Front Desk | Use Display and Behavior settings to keep the operational information and shortcuts you use most often easy to access. |
| Manager/GM | Use Display and Appearance settings to balance operational visibility, date range, and screen space for your workflow. |
| Admin | Calendar Settings are personal rather than property-wide. If staff members need different layouts or shortcuts, each user can configure their own preferences independently. |
Open Calendar Settings
Open Calendar Settings from the New Calendar whenever you want to change your personal display, appearance, or interaction preferences.
- Open the Main Menu
- Select Calendar (New).
- Select the Settings gear in the top-right area of the Calendar toolbar.
Calendar Settings opens in a side panel with the Display, Appearance, and Behavior tabs.
Choose what information appears
Use the Display tab to choose which operational information appears on your Calendar. These settings can reduce visual clutter or keep the information you use most often visible on the grid.
Daily statistics
Show or hide the daily statistics displayed in the Calendar header. Current options include:
- Occupancy percentage
- Allotment blocks
- Unassigned reservations
- Room rates
- Room type availability
- Room type unassigned
Reservation blocks
Use Source icons to show or hide reservation source indicators on reservation blocks.
Unassigned panel
Use Arrivals only to limit the Unassigned Reservations panel to arriving reservations when that view better matches your room-assignment workflow.
Housekeeping
Use the Housekeeping options to control how housekeeping information appears on accommodation rows. Current options include:
- Show badge
- Show when clean
- Text in badge
For details about updating housekeeping condition and room status from the Calendar, see Managing Housekeeping and Room Status from the New Calendar.
The animation below shows the Display tab and the controls available for daily statistics, reservation blocks, the Unassigned Reservations panel, and housekeeping information.
Change the Calendar appearance
Use the Appearance tab to control the Calendar's visual presentation, visible date range, panel-width preference, and built-in Legend.
Colors
Use Colors to select your available Calendar color preference.
Header layout
Use Header Layout to change how Calendar header information is arranged.
Days to show
Use Days to Show to choose from the date-window options available in the Calendar.
The New Calendar uses a fixed set of date-window options, including a 4-week view. Unlike Classic Calendar, browser zoom does not increase the number of date columns beyond the options available in Days to Show.
Panel width
Use Panel Width to select the available panel-width preference for your Calendar.
Legend
Use the built-in Legend to identify the reservation and block states, icons, indicators, and badges used throughout the Calendar.
For definitions and examples of the visual cues shown in the Legend, see Understand New Calendar icons, badges, and visual indicators.
The image below shows the Appearance tab with its layout controls and the built-in Legend.
Change Calendar behavior
Use the Behavior tab to change how the Calendar responds to mouse clicks, room searches, drag-and-drop actions, and keyboard shortcuts.
Mouse clicks
Configure what happens when you interact with common Calendar areas. Current controls include:
- Accommodation unit: Controls what happens when you click an accommodation unit.
- Expand selection: Controls how a selection expands.
- Click away from selection: Controls what happens when you click outside the selected area.
- Selection actions menu: Controls whether the selection actions menu opens automatically.
Room search
Use Room search to control how the Calendar Find experience behaves, such as autocompleting matching rooms.
Drag and drop
Use the drag-and-drop settings to control warnings and grid alignment while moving Calendar items.
- Show drag and drop warnings: Show warnings during applicable drag-and-drop reservation changes.
- Snap events to grid: Control whether dragged Calendar events align to the grid.
For detailed reservation-move workflows, including checked-in guest moves, date changes, splits, and rate-change confirmations, see Move and assign reservations on the New Calendar.
Keyboard shortcuts
Keyboard shortcuts provide faster access to common Calendar actions. The current list includes actions for creating reservations, focusing search, opening filters, jumping to rooms, toggling statistics, switching date layouts, navigating the Calendar, and creating operational blocks.
Each shortcut displays its current key combination. Use the reset control beside an individual shortcut to restore it, or the clear control to remove that shortcut. Use Reset all or Clear all when you want to change the complete shortcut list at once.
The Behavior tab currently includes shortcut actions such as:
- Clear
- Create Reservation
- Focus Find
- Open Filter Modal
- Focus Jump to Room
- Toggle Show Occupancy
- Toggle Show Allotment Stats
- Toggle Show Unassigned Stats
- Toggle All Sections
- Switch to 4 Day Layout
- Switch to 1 Week Layout
- Switch to 2 Week Layout
- Switch to 3 Week Layout
- Scroll to Top
- Navigate Left, Right, Up, and Down
- Navigate Screen Left and Right
- Create Out of Service
- Create Courtesy Hold
- Create Blocked Dates
The image below shows the Behavior tab with mouse interaction, room search, drag-and-drop, and keyboard shortcut settings.
Reset your Calendar settings
Use Reset to default when you want to restore the applicable default settings.
- Open the Main Menu
- Select Calendar (New).
- Select the Settings gear.
- Select the relevant Display, Appearance, or Behavior tab.
- Select Reset to default.
Your personal Calendar settings do not change another user's Display, Appearance, Behavior, or keyboard shortcut preferences.
Calendar Settings FAQ
Expand the questions below for two common questions about personal Calendar preferences.
Why does my Calendar look different from another staff member's?
Calendar Settings are saved per user. Differences in Display, Appearance, or Behavior preferences can therefore make two users' Calendar views or interactions look different even when they work on the same property.
Do I need to save my Calendar settings?
Calendar Settings does not include a Save button. Make your changes, then select Close when you are finished.
Related articles
Now that your personal Calendar settings are configured, use these resources to understand the visual cues shown on the Calendar and the broader New Calendar experience:
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