How to use Cloudbeds Spaces

Following these steps, you can effectively set up and manage your spaces, maximizing your property's potential and enhancing your guests' experience.

Create Space Types:

1. Navigate to the Account-> Settings -> Property in your Cloudbeds PMS account.
2. Locate the new Spaces section.
3. Click on +New Space Type to define your spaces (e.g., Meeting Room A, Pool Cabana 1).
   
4. Configure the details for each space type, including:
   • Details: Enter the Title, Abbreviation, Max Occupancy, and a Description. You can also upload an Internal Image for staff reference.
   • Units: Define how many of these spaces exist (e.g., 5 "Pool Cabanas"). You may give each individual unit a specific title.
   • Min/Max Interval: Set the duration limits (Note: Setting Max to 0 means infinite/no maximum).
     
5. Min/Max Interval: Set the duration limits (Note: Setting Max to 0 means infinite/no maximum).
6. Availability: Rental Interval: Set increments (30 min, 1 hr, 1 day).
7. Pricing: Set a Base Price and choose a Price Frequency (e.g., "$50 per 1 hour" vs. "$50 per rental").
8. Taxes/Fees: Apply relevant tax rules to the space.
   

Spaces Calendar:

1. Go to the main Menu and access Spaces Calendar  
2. The calendar displays space reservations organized by space type. Use the filter to show only the specific space type.
   
3. Click on an empty cell to create a new space reservation or block.
4. Block time:
   • Confirm the date and time of the block.
   • Add a title and reason for the block.
     
5. + Add space rental: 

• Search for an existing reservation, group, or house account.
• Confirm the date and time of the reservation.
• Update the title and optionally add the number of guests and a description.
• Override the rate and frequency if needed.
  

Managing Existing Reservations:

1. Click the reservation drawer to change the status of a reservation (Confirmed, In House, Checked Out).
2. Delete a space reservation by clicking the option at the bottom of the drawer.
3. Or edit all the rest of the fields if needed.