Night Audit in Cloudbeds PMS: Overview and Key Features

Gabriela Garcia

Updated November 10, 2026 14:11

Purpose	Understand how Night Audit works in Cloudbeds PMS, including its core functions, scheduling, manual execution, permissions, reporting, and integration capabilities.
Best for	Property owners, administrators, general managers, and staff responsible for Night Audit.
Use this when	You want to understand what Night Audit does, when it runs, and which controls and supporting resources are available.
Requirements	Appropriate user permissions are required to configure Night Audit settings or trigger the process manually.
Expected result	You understand the Night Audit process and can identify the settings, permissions, and reports relevant to your property's daily operations.

Introduction

Night Audit is a daily process that helps keep your property's financial and operational records up to date. It processes pending transactions, applies configured reservation updates, and advances the system to the next operational day.

In Cloudbeds PMS, Night Audit can run automatically at a scheduled time or be triggered manually by an authorized user. Your property can configure when the process runs and use dedicated reports to support its daily checks.

Understanding these functions helps your team coordinate end-of-day operations and prepare for the next day.

What Night Audit does in Cloudbeds PMS
When and how Night Audit runs
Night Audit user permissions
Night Audit reporting and integrations

What Night Audit does in Cloudbeds PMS

Night Audit processes daily operational and financial activity so your property can maintain accurate records and transition to the next operational day.

Its core functions include:

Posting pending transactions: Processes scheduled charges, including room rates, applicable taxes, fees, and add-ons.
Updating reservation statuses: Applies configured preferences, such as marking reservations as no-shows or extending stays for reservations that have not checked out.
Advancing the operational date: Rolls the system forward to the next day as part of the Night Audit process.

Some reservation updates depend on your property's configuration. Night Audit also works alongside the reports your team uses to review daily activity, but reviewing those reports remains part of your property's own operational workflow.

When and how Night Audit runs

Cloudbeds PMS supports automatic and manual Night Audit execution. Both methods perform the same process, and Night Audit can be completed only once per day.

Automatic Night Audit

By default, Night Audit runs automatically at 2:00 AM in your property's local time. Properties can change this schedule to a time between 12:00 AM and 6:00 AM, in 30-minute intervals.

The Night Audit Preferences section in General System Settings contains the Default time to run Night Audit processes setting.

This section also includes preferences for automatically marking eligible reservations as no-shows and extending reservations that have not checked out.

If Night Audit has not already been completed manually, the system starts the process at the configured automatic time.

Manual Night Audit

Authorized users can select Run Night Audit from the Cloudbeds PMS toolbar to start the process after midnight, without waiting for the scheduled automatic time.

A confirmation window appears before the process begins. When Night Audit has already been completed for the day, the system prevents another execution.

Night Audit runs once per day. Completing it manually prevents the scheduled automatic process from running again for that day.

For the complete automatic and manual execution workflows, see How to run Night Audit.

Night Audit user permissions

Cloudbeds PMS includes a dedicated Run Night Audit permission to control which users can manually trigger the process.

This permission is enabled by default for property owners and administrators, and disabled by default for other users.

Property administrators can assign the permission to staff members responsible for running Night Audit. Configuring Night Audit preferences is controlled separately through the relevant settings permissions.

For guidance on reviewing and assigning permissions, see Role privileges.

Night Audit reporting and integrations

Cloudbeds provides reports and integration capabilities that support daily Night Audit activities, including operational reviews and coordination with connected systems.

Night Audit reports

Cloudbeds Reports groups relevant reports under the Night Audit tag, making it easier to review reservation, guest, room, rate, and financial activity.

Your team can use these reports to review expected arrivals and departures, in-house activity, room assignments, and financial information as part of its daily checks.

The reports under the Night Audit tag are a starting point, not a mandatory or complete checklist. Your property may need additional reports depending on its operating procedures.

For the current report list and instructions for finding them, see Use Cloudbeds Reports for Night Audit.

Night Audit completion webhook

Cloudbeds provides a Night Audit completion webhook for integrated systems.

When Night Audit is completed, subscribed systems can receive a notification and coordinate activities that depend on the finished process.

For integration requirements and technical information, see the Cloudbeds developer documentation for Accounting.

Night Audit brings together daily transaction processing, reservation updates, and operational reporting. For more detailed guidance on running the process and choosing reports for your property's nightly review, use these resources: