| Purpose | Find and use Cloudbeds Reports that support your property's Night Audit review. |
| Best for | Night auditors and other team members responsible for reviewing daily property activity. |
| Use this when | You need to review reservation, guest, room, rate, or financial activity as part of Night Audit. |
| Requirements | Reporting access and permission to access the data included in the relevant reports. |
| Expected result | You can locate the Night Audit report set and choose the reports that support your property's nightly review. |
| Limitations | Available reports and data depend on your assigned permissions. Your property's Night Audit process may require reports beyond those included under the Night Audit tag. |
Introduction
Cloudbeds Reports provide different views of your property's reservation, guest, room, rate, and financial activity. The reports grouped under the Night Audit tag can support the checks your property performs as part of its nightly review.
The tagged reports are a starting point, not a required or complete Night Audit checklist. Properties with Cloudbeds Insights may also use reports created or copied for their own operational needs. Use the methods below to find the Cloudbeds Reports relevant to your review.
Table of contents
- Find reports for Night Audit
- Reports available under the Night Audit tag
- Make Night Audit reports easier to access
Find reports for Night Audit
Filtering Cloudbeds Reports by the Night Audit tag is the most direct way to view the complete set of reports currently grouped for this task.
- From the Cloudbeds PMS dashboard, open the Main Menu
- Select Reporting
- Select Cloudbeds Reports.
- Open Tags, and select Night Audit.
The filtered results show Night Audit selected and the Cloudbeds Reports currently grouped under this tag:
If you already know the report name, open the Main Menu from the Cloudbeds PMS dashboard, and go to Reporting
> Home. Enter the report name in the Search Reports field.
Reports available under the Night Audit tag
Each report provides a different view that can support Night Audit. Use the report descriptions and review examples below to choose the information that matches your property's process.
| Report | What it shows | How it can help during Night Audit |
|---|---|---|
| Canceled Reservations | Canceled reservations with details including balance due. Adjust the filters to review other date periods. | Review canceled reservations for the applicable period and identify balances or reservation details that may require follow-up. |
| Check-in Review | Today's check-in overview at the reservation level, including room nights, room types, room numbers, guest information, and contact details. | Review expected arrivals and confirm that each reservation has the appropriate status, such as checked in or no-show. |
| Check-out Review | Today's check-out overview at the reservation level, including room nights, room types, room numbers, guest information, and contact details. | Review departing reservations and confirm whether each guest checked out or the stay was extended. |
| In-House Guests | All in-house guests. Filter by reservation status and check-in date. Guest details must be entered for each guest to appear in this report. | Review the individual guests associated with in-house reservations for occupancy and operational reporting. |
| In-House Reservations | An overview of in-house reservations, including room nights, room types, guest counts, and contact information. | Review reservations currently staying at the property and confirm that their room and guest information is recorded as expected. |
| Out of Service Rooms Review | A daily list of rooms marked out of service. | Confirm that rooms intentionally removed from availability are reflected as out of service. |
| Room Rate Report | Nightly rates by room, including reservation source, dates, and rate plans. Adjust the filters to review other date periods. | Review nightly room rates and identify reservations that may require further investigation. |
| Unassigned Rooms Arriving Tomorrow | Reservations arriving tomorrow with no room assigned, including guest counts and room nights. | Identify upcoming arrivals that still require a room assignment before the next day's operations begin. |
| Voids, Adjustments and Refunds Review | All voids, adjustments, and refunds with full transaction details. | Review transaction changes recorded during the applicable period and identify entries that may require follow-up. |
Make Night Audit reports easier to access
Night Audit is a recurring process. You can return to the filtered report set through a browser bookmark or schedule eligible reports for automatic delivery.
Bookmark the filtered page
After selecting the Night Audit tag, the page URL retains the filter. Use your browser's bookmarks or favorites feature to save this page and reopen the same filtered report list during future Night Audit reviews. The name and location of this option vary by browser.
The example below shows the filtered URL and one browser's control for saving the page. Your browser may display this option differently:
Schedule eligible reports
Eligible Cloudbeds Reports can also be delivered automatically to selected recipients. For scheduling options and setup instructions, see Create and manage report subscriptions.
Related articles
You can now find the current Night Audit report set and choose reports that support your property's nightly review. Use these resources for the Night Audit workflow, broader Reporting navigation, and the complete Cloudbeds Reports catalog:
Comments
Is there an option to select different reports for NA? and is there a way to receive those reports emailed daily to specific mailbox?
Hello, Bogumil Stys,
Our Support Team will review your requests and will contact you as soon as possible to offer dedicated assistance.
Thank you!
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