Useful reports for night audit

The Night Audit process is crucial for ensuring the accuracy and completeness of your property’s daily operations. To help streamline this process, Cloudbeds offers a variety of Night Audit-specific reports designed to provide key insights and facilitate nightly reconciliations. Below are examples of reports that can be especially useful for Night Auditors. Additionally, customers can copy and bookmark URL for Night Audit-filtered stock reports, allowing for quick and easy access.

Assess the reports listed below in the Cloudbeds Insights section by following the steps below:

• Menu
• Reporting
• Cloudbeds Reports
• Apply the Night Audit Tag
• and save the URL for the Night Audit reports for future usage

1. Check-Out Review Report

Purpose: Overview of guests checking out today. Includes room nights, room types, guest info and more. 
How It Helps: This report allows Night Auditors to verify that all departing guests have either checked out or extended their stay, ensuring that no reservation is left in the system with an incorrect status.

2. Check-In Review Report

Purpose: Overview of guests checking in today. Includes room nights, room types, guest info, contact info and more.
How It Helps: Night Auditors can confirm that all expected arrivals have checked in or were correctly marked as no-shows, helping maintain accurate reservation data.

3. In-House Reservations Report

Purpose: Overview of in-house reservations. Includes room nights, room types, guest count, adult count, child count, contact info and more.
How It Helps: This report helps night auditors ensure that all occupied rooms are correctly recorded and that no reservations have been left unchecked.

4. In-House Guests Report

Purpose: Lists all guests as part of a reservation. Filter by reservation status, check-in date, and more. Note that if you haven't entered guest details for each guest, they will not show up in this report.
How It Helps: Provides an overview of all current guests, enabling Night Auditors to verify guest occupancy and facilitate internal reporting.

5. Room Rate Report

Purpose: Review nightly rates for each room. Includes rates, reservation source, dates, room rate plans and more. Adjust filters for specific time frames.
How It Helps: Ensures room rates have been correctly applied, helping Night Auditors identify discrepancies in rate postings.

6. Out of Service Rooms Review Report

Purpose: Simple lists of out-of-service rooms per day.
How It Helps: Night Auditors can confirm that rooms marked as unavailable are correctly reflected in the system and excluded from inventory.

7. Cancellations Review Report

Purpose: Overview of cancellations with reservation details and balance due. Adjust filters for specific time frames.
How It Helps: This report helps night auditors ensure that all cancellations have been appropriately processed and logged into the system.

8. Unassigned Rooms Arriving Tomorrow Report

Purpose: Overview of reservations arriving tomorrow with no rooms assigned. Includes reservation details, guest count and room nights.

How It Helps: Night Auditors can identify pending room assignments to ensure that tomorrow’s arrivals are fully prepared and organized.