Review and manage pricing in the Cloudbeds RMS Calendar

Introduction

Calendar is the main pricing workspace in Cloudbeds RMS. It brings rates, occupancy, revenue, competitor context, recommendations, and other stay-date information into one place so you can start with a broad view and move into a specific date when something needs closer attention.

Use Calendar to answer increasingly detailed questions: What is happening across the month? Which stay date needs attention? What is influencing the recommendation? What action should I take for one date or several dates?

Table of contents

• Open Calendar
• Understand the Calendar
• Use Cell guide or Start tour
• Review a specific stay date
• Manage pricing for a stay date
• Review pickup in Calendar
• Make changes across multiple dates with Bulk Edit
• Open Strategy settings

Open Calendar

Open Calendar directly from Cloudbeds RMS when you want to review stay-date pricing, or continue from an urgent opportunity on Today when you want to see the broader pricing period.

1. In Cloudbeds PMS, open Main Menu.
2. Select RMS.
3. In Cloudbeds RMS, select Calendar in the top navigation.

The example below shows Calendar in Year view, with the main Calendar controls and monthly pricing summaries visible.

From Today, you can also select View all in Urgent opportunities to open Calendar for a broader pricing review.

Understand the Calendar

Calendar changes the information shown for each stay date based on the view you select. Start with the view that matches the question you are trying to answer.

The animation below shows how the Calendar changes as you move between Prices, Occupancy, Revenue, and Competitors.

Use Month or Year to change the time range displayed in Calendar.

If you need help interpreting a date cell, switch to Month view and use Cell guide. You can also use Start tour for guided Calendar orientation.

Use Cell guide or Start tour

If you are new to Calendar, use the built-in guidance before opening a stay date. In Month view, select Cell guide to see a labeled example of a date cell for the Calendar view you currently have selected. Cell guide is not available in Year view. Select Start tour for a guided introduction to the Calendar.

The animation below shows where to open Cell guide and Start tour from Calendar.

The labels in Cell guide change with the selected Calendar view. Use the subsections below to understand what each date cell can show in Prices, Occupancy, Revenue, and Competitors.

Prices Cell guide

In Prices, Cell guide explains the current price, recommended pricing movement, occupancy, status indicators, and Events that may appear for the stay date.

The Prices reference below shows where each of these values and status indicators appears in the date cell.

Occupancy Cell guide

In Occupancy, Cell guide focuses on rooms left to sell, booking pickup, occupancy level, and whether the recommended rate has reached a configured constraint.

The Occupancy reference below shows how rooms left, pickup, occupancy, and constraint information are positioned within the date cell.

Revenue Cell guide

In Revenue, Cell guide shows room revenue and revenue pickup alongside the recommended rate, occupancy, lock status, and any displayed constraint.

The Revenue reference below shows how room revenue, revenue pickup, occupancy, and the recommended rate appear together in the date cell.

Competitors Cell guide

In Competitors, Cell guide compares your current PMS rate with the competitor median and shows the percentage difference, recommended rate, occupancy, and any active constraint.

The Competitors reference below shows how your rate, competitor median, percentage difference, recommended rate, and occupancy appear together in the date cell.

Review a specific stay date

Select a Calendar date when you need more context than the month or year view provides. Cloudbeds RMS opens a detailed pricing window for that stay date without leaving Calendar.

The animation below shows a stay date being selected and the detailed pricing window opening inside Calendar.

The detailed window is organized into four areas. Use the area that matches the question you are investigating.

You do not need to review every area for every date. Start with the information that helps answer the pricing question you are investigating.

Manage pricing for a stay date

The selected-date window lets you review the recommendation at the stay-date and room-type levels before deciding whether to apply it.

1. Review the current and recommended rates for the selected stay date.
2. Review supporting context such as forecast impact, competitor pricing, Events when available, and room-type recommendations.
3. Use the individual room-type controls when you need to manage a specific room type.
4. Use Lock All when you need to lock all room types for the selected stay date.
5. Select Accept all when you want to apply the recommendation for the selected stay date.

The selected-date window below shows room-type pricing alongside competitor pricing, Events, pricing rules, lock controls, and the Accept all action.

Review pickup in Calendar

Pickup review is available in Calendar. Use pickup to see how Occupancy or Revenue has changed over a defined comparison period.

1. Open Calendar.
2. Select Occupancy or Revenue, depending on the measure you want to review.
3. Select the comparison window that matches your review.

Supported comparison windows include Yesterday, 3 days, 7 days, 14 days, and 28 days.

The animation below shows how to switch to an Occupancy or Revenue Calendar view and choose a pickup comparison window.

Make changes across multiple dates with Bulk Edit

Use Bulk Edit when the same pricing action or setting needs to apply across multiple stay dates. It is most useful after you have reviewed the dates and understand the change you want to make.

Bulk Edit can be used across multiple stay dates to accept opportunities, apply minimum and maximum rates, manage room-type offsets, and lock or unlock dates in batches.

Applied minimum and maximum rates may appear on Calendar date tiles after the Bulk Edit is applied.

The animation below shows the Bulk Edit panel, where you select the date range and the pricing action you want to apply across multiple stay dates.

Open Strategy settings

Use Strategy settings when you want to review the pricing rules, targets, and automation controls that shape how Cloudbeds RMS manages pricing recommendations.

Open the Calendar settings menu, then select Strategy settings. The same menu also contains Calendar display settings such as Show forecast and Show constraint hits.

The image below shows where to open Strategy settings from Calendar.

The animation below shows how to open Strategy settings and review the available pricing strategy and automation areas.

Strategy settings includes the following areas:

Related articles

Now that you can interpret Calendar cells and manage stay-date pricing, use these resources for broader RMS orientation and the Today workflow that can lead into Calendar:

• Cloudbeds RMS overview and navigation
• Review pricing opportunities on the Today page