Visionline (Assa Abloy) - How to Issue Key Cards

1. Go to the reservation.
2. Access Key Cards tab
3. Click ISSUE KEY CARDS

The issue key cards button will only appear if the accommodations are correctly mapped and assigned with the Visionline app.

4. Select the Encoder. The encoder will be preselected the second time you use this screen. Change it if you need to. 
5. If there are multiple accommodations, uncheck those for which you don’t need keys.
6. Choose the Key Valid Until date and time - Useful for late check-outs.
7. You can encode multiple rooms on the same key card. This can be done with the Accommodations drop-down.
8. Select common areas for this key.
9. To issue more than one copy of the key card, enter as many as you need into the Key Card # field.
10. Click START.

Cloudbeds will only display optional common areas for selection while issuing a key card. Default common area access for the “guest” user group should be set up in Visionline (before connecting to Cloudbeds), and the Cloudbeds interface will automatically grant this access for every key card issued. 

Contact Assa Abloy's representative for more guidance on the common areas.

11. Touch the card to the encoder. If you are encoding several cards in a row, follow the Progress column on the screen.
12. When the card is encoded, click Done to dismiss this screen.

1. To duplicate any key card, click on the Copy button;
2. Click on the Replace Key Card button if the guest decides to change room
3. The Discard button deactivates issued cards.

Replacing a key card will invalidate the previously encoded key card:

If you extend the stay dates, the Key Cards tab will display a warning that the dates were changed but the key has not been modified yet. Select the Replace Key Card button to update it.