- Frequently Asked Questions


This article will help you find the answers to the most common questions about the channel.

1. Does send the actual number of guests for each booking?

ISSUE: When sends us a booking, they include a value for the "Occupancy" of the booking.  This value actually corresponds with the occupancy of the entire room - not necessarily the true number of guests that booked the room.

In this example, we have a booking for a 6 person private room.  

However, on the channel the guest actually specified the following information:

  • 2 Adults
  • 2 Children

What our channel manager received: Since this is a Private 6 person room, actually sent the number of occupants as 6 (full occupancy of the room) and not the actual number of the guest (4).

This is how the connection is designed and cannot be changed on our channel manager side. For further information on this topic please contact your Account Manager.

2. Guests are not able to approve the payment request, approval links are missing from the e-mail/chat

Background: Since Strong Customer Authentication was enforced for European customers/properties, chat system automatically removes the links necessary for the payment approval from the emails.

Strong Customer Authentication (SCA) is a new requirement of the second Payment Services Directive (PSD2), which aims to add extra layers of security to electronic payments, such as 3D Secure.


  1. For you to charge the card, the guest needs to approve the payment, but since the links are removed, you need to contact the guest, ask for their email address, change the email address on the credit card billing information, run the payment again, and then the guest has to approve it.
  2. To avoid such a situation for the future, you can switch to channel collect type of payment method.
  3. If previous solutions didn't work for you, you need to mark the credit card as invalid. This is the solution for the situation when credit card cannot be charged and the guest cannot be contacted. Here are the instructions on how to do it:
    How do I mark a credit card as invalid? This will notify that you cannot charge the card and will cancel the reservation.
3. Why did a closed room re-open on the extranet? has a setting called "Auto Replenish." This setting causes a room to open back up when a reservation has been cancelled, and it's totally independent of the channel manager and/or PMS.  

Reason: When a reservation is cancelled on the extranet by a guest, the channel will automatically open the room and rate for the dates that the booking had been previously booked under, even if those rooms/rates are closed by the channel manager.  This can lead to unexpected availability and thus could potentially cause an overbooking.

As per Support team, there are 2 types of "Auto Replenish":

  1. General auto-replenishment
    This option is integrated by default to all properties on and cannot be deactivated. Whenever a cancellation comes through, the room is put back on sale automatically to give the property another chance at reselling it.
  2. Auto-replenishment on closed rooms 
    This feature can be deactivated at the property level, however, the general auto-replenishment for cancellations will remain active. Deactivating this feature means that if the room/date is closed in red (stop sell), it will not be auto-replenished even if there are cancellations.


The first option above is normally enabled by default but is agreed on in the commercial agreement between the property and Account Manager. If you want to change this, please contact your Account Manager.

4. I closed my room for specific dates. Why do I still receive reservations for these dates from

REASON: Let's suppose that the property closed a specific room for three days in myfrontdesk.
On extranet the same room with Standard rate was closed for reservations as well.

However, you can see that there is still 1 availability for this room with a Non-refundable rate. Myallocator (channel manager by Cloudbeds) only manages XML enabled rate plans. In this particular case, it is only the Standard rate.

That's the reason why availability wasn't closed for the Non-refundable rate, and the booking was allowed.

SOLUTION: There are 2 ways to fix it.

1. Manually manage availability for this rate plan on the extranet.

2. Contact your account manager and ask him/her to XML enable this rate plan. So both availability and rates are derived from the Standard rate and thus managed by the channel manager.

5. What is the difference between Channel Collect and Hotel Collect reservations?

Channel Collect means the channel ( collects the payment from your guests, whereas Hotel Collect is when you charge your guests directly. More information:  What is the difference between Channel Collect and  Hotel Collect bookings?

6. How and when can I charge the virtual credit card (VCC)?

You can charge the VCC within the period the card is active and respecting the balance available in the card. Learn more: Virtual Credit Card (VCC) - Everything you need to know

7. I have Channel Collect method for but the reservation came without VCC - Why?

With Channel Collect you can get the payment via virtual credit cards (VCCs) or bank transfer from depending on the agreement you have with the channel.

If the payment method is VCC, the card will be included in the reservation and you can process it. Learn more: Virtual Credit Card (VCC) - Everything you need to know

Otherwise, you should receive the payout via bank transfer from Contact your Account Manager for more information.

8. I have connected the rate plan in Cloudbeds PMS to but it is not shown in the commercial page, how to fix it?

Problem: The rate plan was correctly connected through Cloudbeds PMS to your account, but it is not visible on your commercial page, even though you can see it in your extranet account.

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Solution: This can happen if your property is not verified by the relevant team. There will be certain restrictions on your property until it gets verification. Please, contact your channel account manager to fix it.

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