Setting up Verifactu for Spanish E-Invoicing

Setting up the property

Go to: Account-> Settings -> Payments -> Invoicing

In Invoicing Details:

1. Check Show company details under the subtitle Company Details.
2. Enter your NIF/CIF in the field Tax ID Number 1. Leave Tax ID Number 2 empty. 
   1. The NIF/CIF should be a letter followed by 8 numbers without any spaces or symbols.
   2. Important Note: If you have other properties that use this same tax id, make sure they all have the exact same tax id.
3. Set the invoice’s title and internal sequence number.

The prefix, number and suffix will only be used internally. The official invoice series and numbering sequences are handled separately.

2. In the Invoicing Settings:
   1. Choose when invoices are generated.
      

3. Go to: Account-> Settings -> Payments -> Taxes and Fees and make sure that, from the list below, you have the necessary taxes configured.

   Type	Description	Category	Classification	Available For	Type	Amount	Charge on top of fees
   Tax	IVA 4%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	4%	No
   Tax	IVA 10%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	10%	No
   Tax	IVA 21%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	21%	No

4. Go to Settings -> Property -> Sources and make sure all sources have the right taxes assigned.

4. Go to Settings -> Property -> Product and make sure all products and services have the right taxes assigned.

2. Setting up the app

1. Use these instructions to set up the Spain E-Invoicing (Verifactu via Fiscal Docs) app:
   How to connect an app to Cloudbeds PMS

   

2. Once the connection process has finished, you will be redirected to the application’s settings. 
3. At the app’s settings for your property you’ll find the following settings:
   1. Device Serial Number (“Número de Serie del Dispositivo”)
      • This value is generated by the integration and it’s an official value. The user will need this value to register the integration as a device at TicketBAI’s website.
   2. Invoices series (“Serie de facturas”)
      • This option must be set for the integration to be able to issue official invoices. We recommend only using letters.
      • Important Note: If other properties use the same tax id, make sure they all use different series.
   3. Next invoice number (“Próximo número de factura”)
      • The next invoice will be issued using this number. If you’re using an invoice series that was already being used on a different system, please check in TicketBAI what is the subsequent invoice number.
   4. Rectifying invoices series (“Serie de facturas rectificativas”)
      • Rectifying invoices should have their own unique series. We recommend only using letters.
      • Important Note: If other properties use the same tax id, make sure they all use different series.
   5. Next rectifying invoice number (“Próximo número de factura rectificativa”)
      • The next rectifying invoice will be issued using this number. If you’re using an invoice series that was already being used on a different system, please check in TicketBAI what is the subsequent invoice number.

3. Signing the Social Collaboration Agreement

1. Send an email to integrations@cloudbeds.com with the following information:

For Individuals:

• Full Name
• NIF (just the number)
• Full address, including:
  • Street
  • Number
  • Postal Code
  • Municipality
  • Province

For Companies:

• Company Legal Name
• NIF/CIF
• Full address, including:
  • Street
  • Number
  • Postal Code
  • Municipality
  • Province
• Legal Representative details:
  • Full Name
  • NIF (just the number)
  • Full address, including:
    • Street
    • Number
    • Postal Code
    • Municipality
    • Province