How to set up TicketBAI for Spain Basque E-Invoicing

Step 1 - Set up Taxes

1. Go to Account-> Settings -> Payments -> Taxes and Fees and make sure that, from the list below, you have the necessary taxes configured. It is especially important to update the Classification to VAT as this is a new tax setting.  
   For mainland Spain:

   Type	Description	Category	Classification	Available for	Type	Amount	Charge on top of fees
   Tax	IVA 4%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	4%	No
   Tax	IVA 10%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	10%	No
   Tax	IVA 21%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	21%	No

2. For Canary Islands: Santa Cruz de Tenerife Province and Las Palmbas Province. 

   Type	Description	Category	Classification	Available For	Type	Amount	Charge on top of fees
   Tax	IGIC 7%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	7%	No
   Tax	IGIC 3%	Inclusive	VAT (IVA)	Items	Percentage of total amount	3%	No

3. For Ceuta and Melila

   Type	Description	Category	Classification	Available For	Type	Amount	Charge on top of fees
   Tax	IPSI 2%	Inclusive	VAT (IVA)	Items; Reservations	Percentage of total amount	2%	No

4. Here is an example of the tax for IVA 4%.  

5. NOTE: When you click Save, you must say Yes to recalculate Taxes and fees on current and future reservations.  

6. NOTE: DO NOT PROCEED with the following steps until you have adjusted taxes. If you have needed to alter taxes, In House reservations will have a mix of Posted and Pending transactions. In order to invoice these reservations you will need to edit the Posted charges to ensure the correct tax is applied. 

📝 Handling In-House Reservations
7. Go to Settings-> Property -> Sources and make sure all sources have the right taxes assigned.

8. Go to Settings-> Property -> Product and make sure all products and services have the right taxes assigned.

Step 2 - Setting up the property

Go to Account-> Settings-> Payments-> Invoicing

In Invoicing Details:

1. Check Show company details under the subtitle Company Details.
2. Enter your NIF/CIF in the field Tax ID Number 1. Leave Tax ID Number 2 empty. 
   • The NIF/CIF should be a letter followed by 8 numbers without any spaces or symbols.
   • Important Note: If you have other properties that use this same tax id, make sure they all have the exact same tax id.
3. Set the invoice’s title and internal sequence number.

Note: The prefix, number and suffix will only be used internally. The official invoice series and numbering sequences are handled separately.

In Invoicing Settings:

1. Choose when invoices are generated.
   

Step 3 - Setting up the app

1. Find the app in the Marketplace and use these instructions to connect it to your property:
   How to connect an app to Cloudbeds PMS
2. Once the connection process has finished, you will be redirected to the application’s settings. 
3. At the app’s settings for your property you’ll find the following settings:
   1. Device Serial Number (“Número de Serie del Dispositivo”)
      • This value is generated by the integration and it’s an official value. The user will need this value to register the integration as a device at TicketBAI’s website.
   2. Invoices series (“Serie de facturas”)
      • This option must be set for the integration to be able to issue official invoices. We recommend only using letters.
      • Important Note: If other properties use the same tax id, make sure they all use different series.
   3. Next invoice number (“Próximo número de factura”)
      • The next invoice will be issued using this number. If you’re using an invoice series that was already being used on a different system, please check in TicketBAI what is the subsequent invoice number.
   4. Rectifying invoices series (“Serie de facturas rectificativas”)
      • Rectifying invoices should have their own unique series. We recommend only using letters.
      • Important Note: If other properties use the same tax id, make sure they all use different series.
   5. Next rectifying invoice number (“Próximo número de factura rectificativa”)
      • The next rectifying invoice will be issued using this number. If you’re using an invoice series that was already being used on a different system, please check in TicketBAI what is the subsequent invoice number.

Step 4 - Registering the integration at TicketBAI’s Portal

1. Go back to the app’s settings and take note of the Número de serie de Fiskaly como dispositivo.

2. With the Número de serie de Fiskaly como dispositivo in hand, follow this Fiskaly’s Guide.