Cloudbeds Release Notes - An update to the Auto Release Functionality in Groups Allotment Block - October 2020

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With our Groups Add-On you can create allotment blocks to reserve (hold) availability at a special rate or base rate for large groups (e.g wedding party, office events, wholesaler, etc).

This system update has improved the Auto Release functionality within the Groups Allotment Block. We have added two new automated options, giving you more flexibility in releasing the unsold rooms to the inventory.

The Auto Release option is only available when the allotment type selected is 'Block'. Learn more about  Group Allotment Block Auto Release in the following article: Groups Allotment Block

Before the Release: By default, when the allotment block was set to be auto-released, the system would release all the unsold rooms at once in X number of days out at the time scheduled.

If there were several intervals configured with different arrival dates (start date of the intervals), all the unsold rooms will still be released at the same time counting from the earliest arrival date.

After the Release: It is now possible to choose the way you'd like the system to release the unsold rooms. Please see options below:

  • Release all inventory for all dates simultaneously: The same as before, the system will release all the unsold rooms from the allotment block simultaneously.
  • Release all inventory one day at a time: The system will release the unsold rooms from the allotment block one day at a time based on the days out and time scheduled.
  • Release all inventory one interval at a time: If there are multiple intervals setup in one allotment block, the system will release one interval at a time based on the days out and time scheduled.
Example Scenarios

Example:

  • The Company XYZ gatherings will be held on two consecutive weekends 9-11 October 2020 & 16-18 October 2020, the company requested your property to hold 10 rooms for each event day.
  • You then created one allotment block with two allotment block intervals: (9-11 October 2020) & (16-18 October 2020).
  • You also setup the block to be auto-released 3 days out at 10:00 AM in case there are rooms left unbooked by the group, you can sell them to other guests outside Company XYZ.

See the result of each Auto Release option:

  • Release all inventory for all dates simultaneously: All the unsold rooms from both allotment block intervals will be released 3 days in advance from the earliest arrival date (October 9th), which means every unsold room will be released on October 6th at 10:00 AM.
  • Release all inventory one day at a time: The system will release any unbooked rooms 3 days in advance for every allotment block date.
    • For the first allotment block interval: Unsold rooms for October 9th will be released on October 6th at 10:00 AM; for October 10th, the unbooked rooms will be released on October 7th and so on.
    • The same apply to the last allotment block, in this case the unsold rooms for October 16th will be released on October 13th
  • Release all inventory one interval at a time: On October 6th at 10:00 AM, the system will release the unbooked rooms from the first interval (9-11 October 2020), and any unbooked rooms from the last interval will be released on October 13th.
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