Multi-Currency - How does it work with Cash Drawer?

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The cash drawer add-on supports all the multi-currency transactions. To learn more about Cash Drawer, visit the following article: Cash Drawer - Everything you need to know

Multi-Currency feature requires Cloudbeds Plus plan or higher.

We are currently on a Beta phase. If you are interested in being part of the beta group, reach out to our support team.

Background

  1. Any cash payments in other currencies can be stored in an open cash drawer and they will be displayed in the same cash drawer.
  2. Transactions will be displayed without conversion to local currency as they are the representation of the physical cash.
Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome
  1. When closing the cash drawer, you will be able to:
    • Add Drawer Balance and Cash Drop in each currency
    • See the currencies separately in the summary section
Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome

Please check further details below:

How to Add Cash in other currencies

You can add a cash payment into the open cash drawer in other currencies.

Once you open your cash drawer:

  1. Click Add Cash
  2. Choose the currency that you want to add the cash
  3. Add the desired amount
  4. Add a note if necessary
  5. Click Add Cash to confirm
Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome
Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome
How to Remove Cash in other currencies

While you can add cash in other currencies, you can also remove the cash from the drawer in other currencies:

  1. Click Remove Cash
  2. Choose the currency that you want to remove the cash
  3. Add the desired amount
  4. Add a note if necessary
  5. Click Remove Cash to confirm
Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome
Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome

To filter the currency in the cash drawer, you can use the filter option to display the transactions only in chosen currencies. 

Born to be Wild Hostel - DEMO - Access Open Drawers - Google Chrome
How to close a cash drawer that contains foreign currency transactions

When closing a cash drawer, you will be able to provide the current balance in each currency. Please check step by step below:

  1. Click the Cash Drawer icon and select Close Cash Drawer
Born to be Wild Hostel - DEMO - Dashboard - Google Chrome

Balance

  1. Select the drawer that you want to close
  2. Fill in the current balance in each currency
  3. Add notes if needed
  4. Click Continue
Born to be Wild Hostel - DEMO - Manage - Currencies - Google Chrome

Cash Drop

Cash Drop is the amount that you are withdrawing from the ending balance.

  1. Fill in the amounts that you want to drop in each currency
  2. Add notes if needed
  3. Click Continue
Born to be Wild Hostel - DEMO - Manage - Currencies - Google Chrome

Summary

On this step you will be able to see the summary in each currency. You can either print or close the cash drawer report.

Born to be Wild Hostel - DEMO - Manage - Currencies - Google Chrome

Cashier Report

Any closed cash drawer can be found in the Cashier Report. You will see the expected starting & ending balance, starting and ending cash balance, amount received and cash drop in all currencies.

  • When using the option Email or Export To (PDF or Excel), the amount of transactions will always be displayed in your property's default currency.
  • At the moment, other reports  (Daily Revenue Report, Transactions Report, Daily Financial Report, etc) will always show the amount of transactions in your property's default currency.

Frequently Asked Questions

Is it possible to re-open a cash drawer to adjust the balance in foreign currency?

Yes. Please check the following example:

The Morning Shift cash drawer was closed with a remaining balance due of $5,87

Avon clear-thinking - Create / Modify Cash Drawers - Google Chrome

When a user opens the above cash drawer, the system will display the foreign currency as shown below. You may adjust the balance in each currency as necessary.

Avon clear-thinking - Create / Modify Cash Drawers - Google Chrome

On the other hand, if a cash drawer was previously closed with 0.00 balance, the system will not display the foreign currency when opening the drawer. Example below, only the default currency is displayed.

The same rule applies to a brand new cash drawer.

Avon clear-thinking - Create / Modify Cash Drawers - Google Chrome
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