Taxes and Fees - How to add exclusive Taxes and Fees to a reservation

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This article describes the process of adding an exclusive tax/fee (on top of the reservation rate) to a reservation. Adding an exclusive tax/fee directly in reservation means that you need to calculate the amount of the tax/fee manually.

Add Exclusive Taxes and Fees to a reservation

Things to note:

  • When you select a fee to add manually to the folio of a reservation or house account, the system will automatically load the amount of the fee you specified when you set up your fees.
  • If you select a tax or fee that is a percentage, you will be able to write in a flat amount.
  • If the fee has an exclusive tax applied, you will see it totaled in another field before clicking the Add button. 
  • To set up the system to add and calculate the taxes/fees automatically for specific sources, see: Applying Taxes and Fees to Specific Sources
  1. Access the reservation to edit, and click on the Folio tab
  2. Click the Add/Adjust Charge drop-down menu to select Add Exclusive Tax/Fee
  1. Select the exclusive tax/fee type. The tax should be created in advance, see Taxes and Fees - How to create Taxes and Fees
  2. Select the guest to whom you want to assign the tax/fee
  3. Enter the tax/fee amount 
  4. Select the date and time the tax should be posted. This information affects the Reports.
  5. Click Add
  1. The tax/fee added will appear in the reservation folio
  2. The void transaction allows to remove it, if needed. See more: How to Void Transactions

If a manually added fee has an added tax, this tax will be calculated automatically.

Add a Tax on top of a specific Fee

Create a tax to be added on top of specific fee. Example, this tax should be charged to the Cancellation Fee.

  1. Go to Taxes and Fees
  2. Click the pencil to edit
  3. Click Yes to confirm and select the fees to apply it to
  4. Save

Once you add the fee with the applicable tax to a reservation, the tax will be automatically calculated and displayed in the folio:

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