Shared inventory is a powerful tool for maximizing revenue and occupancy. Check below how the system calculates occupancy and availability in Cloudbeds PMS.
Example 1
Room types:
- 5 Room types: A(4 rooms), B(1 room), C(4 rooms), D(1 room), E (6 rooms)
Links:
- A (primary) -> B (secondary)
- D (primary) -> C (secondary)
![](https://media.screensteps.com/image_assets/assets/002/004/306/original/b999ae52-30c0-476e-aa23-cdc02f215b0b.png)
Case 1: Reservation for A (primary)
- A: 4 rooms
- B: 0 rooms
- C: 0 rooms
- D: 1 room
- E: 6 rooms
Occupancy = 1 / (4 + 1 + 6) = 9.09
![](https://media.screensteps.com/image_assets/assets/002/004/318/original/8b0ad976-39bd-423a-bdc6-7dd40200f4c9.png)
Case 2: Reservation for B (secondary)
- A: 0 rooms
- B: 1 room
- C: 0 rooms
- D: 1 room
- E: 6 rooms
Occupancy = 1 / (1 + 1 + 6) = 12.5
![](https://media.screensteps.com/image_assets/assets/002/004/316/original/ac6cd4de-6ab0-45b4-b76d-0f41e81a5efa.png)
Case 3: No reservations
- A: 4 rooms
- B: 0 rooms
- C: 0 rooms
- D: 1 room
- E: 6 rooms
Occupancy = 0 / (4 + 1 + 6) = 0
![](https://media.screensteps.com/image_assets/assets/002/004/300/original/55f4985d-5ffe-470f-8218-37005723ac61.png)
Example 2
In this example, you can see a reservation was made for room A1 which is linked to all three rooms in category B.
The system will consider the occupancy based on the 7 A rooms because only 7 total reservations will be possible.
Therefore, 7 rooms equals 100% availability and 1 room equals 14.29% of the availability. As one room is reserved, this becomes 14.29% occupancy, as is shown below:
![](https://media.screensteps.com/image_assets/assets/005/345/752/original/8a40bd90-300c-481e-9f89-c0f57cbc5f58.png)
If you have a reservation in category B, your property will have 9 rooms available to be booked in total for this date (6 remaining A rooms, 2 remaining B rooms and 1 booked B room).
9 rooms = 100% availability
1 room = 11.11% availability
As one room is booked, this becomes 11.11% occupancy as shown below:
![](https://media.screensteps.com/image_assets/assets/005/345/754/original/205abc29-4c63-4784-83eb-4c18050be399.png)
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