Accounts Receivable - Everything you need to know

• Accounts Receivable is still an experimental feature, so expect occasional changes and data resets as we work to make it perfect. Your feedback is crucial in shaping its final form—thank you for your patience and support!
• This feature is currently in a pilot phase and is planned for a broader release soon. While we anticipate making it available to all users by the end of this quarter, timelines are subject to change.
• Fill out this form to participate in Pilot.

This new functionality is designed to help you manage outstanding balances more effectively, ensuring better organization of guest folios and centralized tracking of unpaid amounts. Below is an overview of how this feature works and how it can benefit your property.

What Is it?

The Accounts Receivable (AR) feature provides a centralized way to manage unpaid balances from guest folios. When enabled, users with the appropriate permissions will see a new Accounts Receivable  functionality in Cloudbeds PMS. This is where they can:

• View and manage all Accounts Receivable Ledgers and their balances.
• Create new Accounts Receivable Ledgers as needed.

Key Benefits of the Accounts Receivable Feature

• Streamlined Folios: Keep in-house guest folios organized by transferring outstanding balances to a centralized ledger after check-out.
• Centralized Tracking: Monitor and manage unpaid balances from a single location
• Improved Payment Management: Add payments to ledgers manually, with more payment options coming in future updates.
• Customizable Permissions: Ensure only authorized users can access and manage Accounts Receivable features.

User Permissions

The Accounts Receivable feature includes customizable permission settings:

1. Admins and Owners: Automatically have full access to all Accounts Receivable features.
2. Other Roles: Permissions can be configured to:
   - Enable or disable access to the Accounts Receivable section.
   - Allow or restrict creating, editing, or closing ledgers.
   - Permit or block undoing transfers to Accounts Receivable.

This ensures that only authorized users can manage sensitive financial data while allowing front desk staff to handle basic tasks like transferring balances. Learn more here: Role privileges