If you have Cash Drawer functionality enabled, you can generate a list of cashier reports and access each of them to track operations done with cash, see drawer opening and closing balances for specific dates/period, as well as check overages/shortages during frontdesk shift.
How to access
- Go to 'Reports'
- Access 'Daily Activity' report
- Select 'Cashier Report'
- When open up the report you can filter the list of cashier reports you want to check by:
- Date range
- User
- Drawer
- View
- All
- Ending Balance Overages Only
- Ending Balance Shortages Only
- Report #
- The table will show the list of reports with the following fields:
- Report #
- User
- Drawer Name
- Date/Time opened and closed
- Expected Starting and Ending Cash Balance
- Starting and Ending Cash Balance
- Amount Received
- Cash Drop
- Open and Close Notes
- You may email the list generated by clicking 'Email'
- You may export the list to PDF/Excel document by clicking 'Export to'
If you are using the Multi-Currency feature, you'll be able to see the expected starting & ending balance, starting and ending cash balance, amount received and cash drop in all currencies.
For further details about Multi-Currency, check the following article: Multi-Currency - Everything you need to know
- You may click on 'report #' which will redirect you to a specific report summary
- The report summary will display:
- Shift Start Overage / Shortage
- Starting Balance - the balance entered when opening the cash drawer
- Cash Received - all cash payments added while drawer was in use
- Cash Paid Out - all refunds made while drawer was in use
- Shift End Overage / Shortage - will be calculated once you enter the drawer balance when closing it, is calculated by comparison of cash received and drawer balance
- Drawer Balance - the current cash amount in the drawer, before any withdrawals at the end of shift
- Cash Drop - the amount you are withdrawing from the ending balance. This amount will be removed from the starting balance next time this drawer is opened
- Ending Balance
- If you scroll down you can check all the cash transactions related to the drawer. You can filter them by:
- account, reservation, room numbers or guest name
- account, reservation, room numbers or guest name
- You can also group the transactions from the list by date, room, guest name or reservation number
- The table shows:
- date/time of transaction
- account or reservation number
- Guest Name/Surname
- Room
- Notes
- Amount
- Transactions total in all currencies if your are using the Multi-Currency feature.
