How to schedule payment for a future date?

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If payment processing is enabled, the property will be able to configure a payment or an authorization to be performed a certain number of days prior to the arrival date for each channel that provides us with credit card details (including mybookings). For example, if the property has a policy that they charge deposit or full amount 2 days prior to the arrival (because of their cancellation policy), they can select to process the payment 2 days before the reservation arrives.

Just like having a room rate transaction that is scheduled to post for a future date, this payment transaction will likewise be scheduled to post at a later time. If the reservation arrival date is less than the number of days in advance to charge the card, the payment will be processed immediately. For example, if I opt to process the payment 2 days prior to the arrival date, but the reservation is for tomorrow, the payment will be processed immediately.

All pending transactions can be seen on the folio by applying the ‘Pending’ filter. Additionally, a new report called “Scheduled Payments” has been created, where a property can view and cancel any of the transactions that are scheduled to post. Additionally, the property will be able to view all of the transactions that were done via payment processing on this report, and whether the transaction was completed successfully or failed. If failed, the option to retry completing that transaction again will be available.

NOTE: Payment Processing must be enabled for scheduling future payments

 

Navigate to Property Configuration - Payment Options

1: Option to Process the payment for amount of deposit

2: Select the option to "Postpone until closer to arrival date"

3: Choose the # of days before arrival date to charge the deposit

Navigate to Property Configuration - Payment Options
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