Auto Room Assignment Overview


Properties are now be able to have their reservations automatically assigned to rooms, without needing to go to the calendar and assigning each reservation individually.

Important Notes:

  • Currently, there is no algorithm in place to assign a reservation to a room in order to maximize occupancy. Rather, the reservation is assigned to the first available room.  
  • There will be times when you might have to re-assign reservations in order to accommodate all the reservations for a day.
  • Any overbookings will not be assigned as there is no room available to assign.
  • The auto-assignment will only assign rooms for the same room type
  • This feature is available to all customers but is disabled by default.
  • Auto room assignments will display in activity logs as being made by "system".

Navigate to General Property Settings - Auto Assign Reservations

1: Set radio button to green checkmark if you would like to enable

2: Assign to all existing and new reservations - This will automatically assign any current and future reservations in Cloudbeds that are not assigned.

3: Assign to new reservations only - This will only assign any new reservations regardless of source that come into the system after auto assignment feature is turned on.

Navigate to General Property Settings - Auto Assign Reservations Radio Button
Have more questions? Contact Support


  • Avatar
    Olga Obernikhina

    Hi Robyn! Availability will be updated by all reservations in the system (including those which have not been assigned yet).

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