Auto Room Assignment Overview

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Properties are now be able to have their reservations automatically assigned to rooms, without needing to go to the calendar and assigning each reservation individually.

Important Notes:

  • Currently, there is no algorithm in place to assign a reservation to a room in order to maximize occupancy. Rather, the reservation is assigned to the first available room.  
  • There will be times when you might have to re-assign reservations in order to accommodate all the reservations for a day.
  • Any overbookings will not be assigned as there is no room available to assign.
  • The auto-assignment will only assign rooms for the same room type
  • This feature is available to all customers but is disabled by default.
  • Auto room assignments will display in activity logs as being made by "system".

Navigate to General Property Settings - Auto Assign Reservations

1: Set radio button to green checkmark if you would like to enable

2: Assign to all existing and new reservations - This will automatically assign any current and future reservations in Cloudbeds that are not assigned.

3: Assign to new reservations only - This will only assign any new reservations regardless of source that come into the system after auto assignment feature is turned on.

Navigate to General Property Settings - Auto Assign Reservations Radio Button
Have more questions? Contact Support

Comments

  • Avatar
    Olga Obernikhina

    Hi Robyn! Availability will be updated by all reservations in the system (including those which have not been assigned yet).

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