How to change the allotment of rooms sent to Distribution Channels

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In some cases, a property would like to allocate a different inventory for your OTA channels vs your Cloudbeds PMS/booking engine inventory. This tutorial will take you through how to activate the property allotment and change the inventory allotment amounts that is sent to OTA's. On Allotment page you may also learn how to set year of how far out you would like to sell your accommodations through the OTAs.

  • It's not currently possible to set different allotments for different channels.
  • Allotment set on this page affects only availability for channels connected, not availability for direct sources (Mybookings, phone, walk-ins etc.).

Updating Availability through the end of year

This option allows you to select how far out you would like to sell your accommodations through the OTAs.

To update Availability:

  1. Click Manage (gear icon).
  2. Go to Allotment.
  3. Select how far you would like to send your availability to the connected OTAs.

For example, if you select 2 years, all of your accommodations will be available on the OTAs from today, until 2 years ahead. If you select 3 years, your accommodations will be available on the OTAs for 3 years ahead. 

  • Most channels accept inventory only up to two years in the future.
    Example: If today is June 1st, 2016, most of the channels would only allow you to sell your accommodations through June 1st, 2018, even if you selected to sell your accommodations 3 years ahead.
  • If you set only 1 year ahead, set a reminder to extend the year on 'Allotment' page otherwise you risk not to send the availability and rates to channels connected for the next year.

If you do not have your rate intervals set that long, this section will only send out rates till the last interval set within Cloudbeds PMS.

Setting Allotment

With the allotment option you may control how many accommodations of specific room type you would like to sell on your connected channels.

  1. Click Manage (gear icon).
  2. In the Channel Distribution section, click on Allotment.
  3. Select your Allotment Type below. An allotment is the number of rooms or beds that myallocator pushes to channels. 
Custom Property Allotment

You can specify a designated amount of inventory to be pushed to all active channels for each room type.  This option will allow you to send fewer rooms to specific channels.

In the Distribution Allotment section:

  • The Accommodation Type is the name of each one of your unit types.
  • The Total Available is the number of room units existed for each accommodation type.
  • The Quantity to Sell indicates the quantity of rooms you want to distribute to your connected channels.

To find out the number of rooms that will be sent to channels for each room type, use the following equation:

Amount alloted for sale - [Total available - Quantity to sell]

Example:

  • Actual allotment for the room (amount alloted for sale): 3
  • Total Available: 8
  • Quantity to sell: 6
  • Amount sent to channels: 3 - (8-6) = 1
  • Amount alloted for sale = Number of rooms that can be sold for that room type for a specific date, regardless the remaining inventory. See the Availability Matrix.
  • Total Available =  Total number per each Accommodation Type.
  • Quantity to sell = Number entered for the accommodation under Custom Property Allotment.

If the Quantity to sell is higher than the Total Available of accommodations, the following alert will be shown:

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