The system pulls all the data from the following reservation statuses for the selected period you choose to calculate your Rooms Sold /Occupancy Report.
- Status "Confirmation Pending"
- Status "Confirmed"
- Status "In-house"
- Status "Checked-out"
The following statuses are not part of the calculation:
If you choose to export the data from the reservations tab, it is imperative that the room number is added as a column as this will ensure that the proper room nights are calculated correctly if you are opting to do the manual calculations. The minimum fields are listed below:
- Guest Name
- Room Number
- Check In Date
- Check Out Date
- For reservations that overlap into another month, you will need to remove nights from the previous month and add to the next month.
Example: Reservation Dates 5/31/14 - 6/6/14
Only 1 night room sold will be applied to the month of May
The remaining 5 room nights will be transfered to the month of June
- For Reservations that have mulitple rooms, you will want to add the additional nights for the other rooms as the export will only list one of the rooms.
Example: Room Numbers 101, 103, 105
Reservation Dates: 1/5/16-1/6/16
The number of nights on the export will only show 1 for the total number of nights. It does not take into consideration there are multiple rooms thus you will need to add 2 more room nights sold to make it a total of 3 room nights sold.