Government Compliance - Brazil

Brazil’s e-invoicing and reporting mandates for the hospitality sector. Learn about current and upcoming regulations, along with partner solutions for streamlined compliance.

E-Invoicing

Current Mandates

E-invoicing in Brazil is covered by Fiscalisation Receipts. Brazil employs an authorization-based e-invoicing model, requiring clearance from the country's tax authorities before issuing an electronic invoice to a client.

Fiscalisation Receipts

Current Mandates

Similar to e-invoicing, an authorization-based model is in practice, necessitating approval from the Brazilian tax authorities, most commonly referred to as Receita Federal (RFB), before issuing an electronic invoice to a client.

The tax payment and the compliance with accessory obligations by companies in Brazil are managed by government bodies at three different levels:

• Federal: The Brazilian Federal Revenue Service (RFB)
• State: State Finance Department
• Municipal: Municipal Finance Department

Format

The Electronic Invoice (NF) is an electronically issued and archived XML document that aims to document the circulation of goods or the provision of services between the offering and demanding parties in different states of Brazil.

This document will be sent via Web Services to the SEFAZ (Tax Authority), which, upon validation, will issue the corresponding authorization to the issuing company. At this point, with the authorized NF-e, the issuing company can generate the DANFE (Auxiliary Document of NF-e), which is a piece of dispatch advice related to the authorized electronic invoice and must accompany the goods during transportation.

The authorized NF-e must be sent to the customer, acting as the official invoice that details the commercial transaction between the buyer and seller.

The fiscal and legal validity of the Electronic Invoice is guaranteed through the digital signatures of the issuer and recipient, as well as the validation of the document by the Brazilian tax authorities (Secretaria de Fazenda - SEFAZ), as a prerequisite for the commercial transaction.

The system depends on the product category:

For goods - Nota Fiscal Eletrônica (NF-e)

For services - Nota Fiscal de Serviços Eletrônica (NFS-e)

Mostly, NFS-e is the singular invoice requirement for entities lacking product-selling outlets like restaurants.

Partner Solutions

• QualityNet (Live)
• OSeuGestor (Limited release)

Statistical Reporting

Current Mandates

No current or upcoming mandate.

Guest Reporting

Current Mandates

In late 2025, the Brazilian Ministry of Tourism announced a new mandatory digital guest reporting system called Ficha Nacional de Registro de Hóspedes (FNRH). This digital platform replaces traditional paper-based reporting to streamline the submission of guest information to the federal government. To comply, properties must navigate two distinct steps:

• Property Registration: Establishments must first register their property on the official SNRHos / FNRH portal.
• Data Management: Once registered, the Gov.br portal is used to access the dashboard where you will manage guest data and retrieve the API credentials needed for the Cloudbeds integration.

Cloudbeds Solution

Cloudbeds will offer a direct integration to automatically synchronize guest registration data with the FNRH portal. This integration will ensure that guest information is sent at check-in, check-out, and whenever guest details are updated.