Restriction based rules can trigger Minimum Length of Stay (MinLOS), Closed to Arrival (CTA), or Closed to Departure (CTD) to be removed based on availability, in order to sell rooms that would otherwise not be sellable due to this restriction. This article will demonstrate how to create this rule and the options available for configuring the rule.
- Click the Pie Icon in the top right and go to Rules and Alerts page
- Select Create New Rule/Alert
A popup window will appear, where you can configure you rule settings. It is organized in sections:
1. Select Restriction Based Rule/Alert
2. Name the Rule
3. Select the Room Types you would like to apply the alert to by checking or unchecking them
1. Choose which restrictions you would like the rule to affect by checking / unchecking them:
Creating a Restriction Based Rule for minLOS will lower the minLOS when the availability decreases, so that the rooms that would otherwise be unsellable due to the minLOS restriction become available to book.
In the following scenario , you can see that there is 1 room available on Day 2, but 0 available on Day 1 and Day 3. Since the MinLOS is set to 2, the property would never be able to sell this room for Day 2.
The MinLOS restriction rule would take care of this, and recommend to change the MinLOS for Day 2 from 2 to 1.
This can be further complicated with longer minLOS.
In the following scenario, the room is not sellable since the minLOS is much higher, but we can also sell the rooms with a minLOS that is higher than 1. The system calculates the highest minLOS that would make both days sellable. In this case, the rule would prompt to set minLOS for both Days 2 and 3 to minLOS 2, and for Day 5 to minLOS 1. Day 7 would depend on availability on the following date.
Note: the rule is triggered based on whether rooms can be sold, not whether there are rooms that are not occupied. When no rate exists or there is a room block, it should be treated as 0 availability, even if there are still x unoccupied rooms.
What happens if a cancellation comes in for Day 4, increasing our availability for Day 4 to 1, and we have already changed the minLOS for Days 2 and 3 to 2?
Since the minLOS was previously set to 5, had the rule not already been applied, we would have set the minLOS to 4 instead of 2. But since the rule has already applied, we would not need to account for the fact that there is now availability for 4 consecutive days, and therefore change the minLOS from 2 to 4. The system only needs to decrease the minLOS to the point where it becomes sellable. They system will continually check whether x consecutive days are available, and update the minLOS accordingly.
If a room type becomes not sellable because it is marked as Closed to Arrival (CTA), the system would suggest to remove the CTA flag.
If a CTA is set on a specific day and the prior day drops to 0 availability - the rule will remove the CTA flag so that you can sell the rooms for the day with availability.
In the example below, we can see that the days prior to Day 2, Day 5 and Day 7 have no availability. For Days 2 and 5, we can see that CTA flag is set, and since there is no availability on the day prior, we would not be able to sell those rooms unless the CTA flag is removed. We will therefore apply the rule to remove the CTA flag. For Day 7, we can sell the day since the CTA flag is not set, so we would not touch it. We will only remove the CTA flag, never set it.
Closed to Departure is very similar to Closed to Arrival, except we would look at the day after instead of the day prior.
Using the same scenario, we can see that Day 3 has availability but Day 4 does not, as well as Day 5 has availability but Day 6 does not. Since there is no availability on Days 4 and 6, that means we cannot sell Days 3 and 5 unless the guests check out on Days 4 and 6. Since we want to sell those days, we would make sure the CTD flag for days 4 and 6 is removed.
2. Choose what you would like the system to do after the conditions have been unmet.
For example, you are creating a rule to decrease the minimum length of stay in order to sell all the available rooms. A new reservation comes in, making one of the nights not sellable because it has a minLOS of 2, and there is no availability on surrounding dates, so this room night can never be sold. Afterwards, this reservation is cancelled, which would allow this room night to now be sold with a minimum length of stay of 2.
If you would like to revert back to the original length of stay before the rule applied, select Yes.
If you would like to keep the minimum length of stay the same after the rule applied, select No.
Even if you select "Yes, send a recommendation", the rule will not be reverted automatically.
When the rule was met and applied, and the conditions changed afterward and the rule becomes unmet, the system will not revert it automatically.
In such case, you will see the notification on the Rate Manager and will need to revert the rule manually.
1. Choose to have the rule set as Always Active or active for a Specific Date Range
2. If you select Specific Date Range, the option to select a Start and End date will appear
3. Add new date ranges, if needed
1. Choose between the 2 activation modes:
- Manual mode will generate recommendations for updating your stay restrictions, which you will need to manually approve / deny
- Automated mode will make all changes for you and won't require any manual involvement
2. Save the rule!
To make changed to a previously created Restriction Based Rule, follow these steps:
1. Access Rules and Alerts page
2. Find the desired rule and click on "Edit" on the right side
This will open the modal with the Rule details.
3. Make necessary changes in the corresponding sections
4. Then click "Save"