When creating Zaps with Cloudbeds, you'll have six triggers available to choose from. Here, you can learn some specifics about each trigger.
- Zapier fetches data from your Cloudbeds account in intervals of 5 or 15 minutes, depending on which paid plan you've selected for your Zapier account. It's recommended that accounts with high activity upgrade their Zapier account to have 5-minute intervals for fetching data.
- Zapier pulls a certain number of new data entries for each trigger (10-300) in an interval of 5 or 15 minutes.
- Zapier can't push any data to Cloudbeds.
- Not all data is provided to be exported via Zapier. See below what's provided by each trigger.
New Reservation
The New Reservation trigger pulls up to 10 new reservations in a 5-15-minute interval. It runs if new reservations are added to the Cloudbeds PMS.
Information available to be exported:
-
- property ID
- reservation ID
- Date Created
- Date Modified
- Reservation Status
- guest ID
- guest Name
- guest First Name
- guest Last Name
- guest Email
- guest Phone
- guest Cell Phone
- guest Address 1
- guest Address 2
- guest City
- guest State
- guest Country
- guest Zip
- guest Birth date
- guest Document Type
- guest Document Number
- guest Document Issue Date
- guest Document Issuing Country
- guest Document Expiration Date
- sub reservation ID
- reservation Start Date
- reservation End Date
- assigned Room
- room ID
- room Name
- room Type Name
- Is it Main guest on the reservation? True or False
- estimated arrival time
- guest Opt-in? True or False
New Transaction
The New Transaction trigger pulls up to 300 new transactions in a 5-15-minute interval. It runs if a new transaction (credit or debit) is posted in the folio inside Cloudbeds PMS.
Information available to be exported:
-
- property ID
- reservation ID
- guest ID
- property Name
- transaction Date Time
- transaction Date Time UTC
- transaction Modified Date Time
- transaction Modified Date Time UTC
- guest Check In
- guest Check Out
- room Type ID
- room Type Name
- room Name
- guest Name
- description
- category
- transaction Code
- notes
- quantity
- amount
- currency
- user Name
- transaction Type
- transaction ID
- Is transaction deleted? True of False
- House Account ID
- House Account Name
New Guest
This triggers when a new guest record is created. It will pull up to 100 new guest records in a 5-15-minute interval.
Information available to be exported:
-
- reservation ID
- guest Name
- guest Email
- guest ID
- date Created
- date Modified
- Is Main Guest on a reservation? True or False
- Is Anonymized? True or False
- guest First Name
- guest Last Name
- guest Gender
- guest Phone
- guest Address 1
- guest Address 2
- guest City
- guest State
- guest Country
- guest Zip
- guest Birth Date
- guest Document Type
- guest Document Number
- guest Document Issue Date
- guest Document Issuing Country
- guest Document Expiration Date
- guest Notes
- reservation Status
- custom fields associated with guest
- guest Opt-in? True or False
- guest page URL
New In-House Guest
This trigger will pull up to 100 newly checked-in reservations in 5-15 min interval. Trigger runs if a reservation status is set to in-house.
Information available to be exported:
-
- guest ID
- reservation ID
- reservation created (Date&Time)
- room Type ID
- room ID
- room Name
- guest First Name
- guest Last Name
- guest Email
- guest Phone
- guest Address 1
- guest Address 2
- guest City
- guest State
- guest Country
- guest Zip
- Start Date
- End Date
- custom fields associated with guest
- Date Modified
- guest Opt-in? True or False
- guest page URL
New Checked-out Guest
This trigger will pull up to 100 newly checked-out reservations in a 5-15-minute interval. It runs if a reservation status is set to checked out.
Information available to be exported:
-
- guest ID
- reservation ID
- reservation created (Date&Time)
- room Type ID
- room ID
- room Name
- guest First Name
- guest Last Name
- guest Email
- guest Phone
- guest Address 1
- guest Address 2
- guest City
- guest State
- guest Country
- guest Zip
- Start Date
- End Date
- custom fields associated with guest
- Date Modified
- guest Opt-in? True or False
- guest page URL
New Cancellation
This trigger will pull up to 100 newly canceled reservations in a 5-15-minute interval. It runs if a reservation is canceled in Cloudbeds PMS.
Information available to be exported:
-
- guest ID
- reservation ID
- reservation created (Date&Time)
- room Type ID
- room ID
- room Name
- guest First Name
- guest Last Name
- guest Email
- guest Phone
- guest Address 1
- guest Address 2
- guest City
- guest State
- guest Country
- guest Zip
- Start Date
- End Date
- custom fields associated with guest
- Date Modified
- guest Opt-in? True or False
- guest page URL
Suggestions?
We'd love to hear about your Zapier use cases. Provide us with details, and we might build a new trigger or search if possible. Submit your ideas here!
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